1. Late entries will not be accepted. Entries close on the specified date through the online system and cannot be processed after this date. All entries must be made online.
2. For the purposes of the Eisteddfod, a competitor’s age shall mean their age on the advertised opening date of the Eisteddfod. Competitors in age-limited events must be prepared to submit proof of age by Birth Certificate or other means if required to do so.
3. “Open” means open to all competitors of any age.
4. ” Restricted” events are open only to competitors who have not won a solo event for that category of instrument or speech/drama in a previous eisteddfod at Armidale or elsewhere.
5. “Novice” events are open only to competitors who have been learning that category of instrument (including voice) for 18 months or less prior to close of entries.
6. “Small country school” events are open only to school groups from schools outside Armidale having a school population of fewer than 70 pupils.
7. School groups must consist only of members of that school.
Duet and Trio Events
8. In duet or trio items the names of the individual partners must be stated on the entry form.
9. In the event of one partner being unable to perform due to a genuine change in circumstance, the Committee may allow a substitute provided that two weeks notice is given to the Entry Co-ordinator
10. An individual may enter a duet or trio event with different partners and/or different instruments. The maximum number of times an individual can enter the same duet or trio event is two (2).
Other Entry Rules
11. A competitor may enter a particular solo event twice provided a different instrument is played for each performance (e.g. trumpet, trombone).
12. A group, duet or trio may not enter more than once in a single event.
13. The Committee reserves the right to cancel or combine any event where insufficient entries are received.
14. All special requests must be made at the time of entry.
Before the Event
1. Music or scripts for the Adjudicator must be handed to the Music/Script Supervisor at least 15 minutes before the start of the event. Competitors who fail to do so may be disqualified.
2. Competitors must fill out the Copyright Declaration form ONCE for the whole Eisteddfod. The form is available through the main menu of the website and HERE. Your completed form must be handed in prior to your first event.
3. The TITLE, COMPOSER/AUTHOR and the COMPETITOR:S NAME, EVENT NUMBER and COMPETITOR’S NUMBER must be clearly visible on the music or script.
4. Unless stated otherwise the competitor shall select pieces to be performed.
5. A competitor shall not perform the same item in more than one event during the Eisteddfod.
6. A competitor must not repeat any item performed in a previous Armidale Eisteddfod until three years have passed.
During the Event
6. Unless performing from memory, all competitors must perform from the original copy.
7. The order of events may be changed at the discretion of the Committee or Co-ordinator.
8. The order of competitors within an event may be changed at the discretion of the Committee or Co-ordinator.
9. Competitors not answering their names when it is their turn to perform in an event may be disqualified.
10. Under special circumstances, the Co-ordinator may allow a competitor to perform out of the event. He or she will receive adjudication but no placing.
11. Where there is no stated time limit, the adjudicator reserves the right to terminate a competitor’s performance at any stage. This does not mean disqualification or disapproval.
12. Time limits in all events must be strictly observed. A warning bell may be rung when the time limit is reached. A further bell may be rung 15 seconds after the finishing time. At this point the competitor must leave the stage.
13. Conductors must not sing or speak when conducting choral speech, choral singing or instrumental groups. In speech and drama events, teachers are not to prompt, direct or coach behind stage.
14. All props for Speech and Drama events are to be provided by competitors. There will be no specialist lighting and lighting is limited to on and blackout.
15. A competitor is permitted to use another person (other than his/her teacher) as prompt, if necessary, in the following Speech and Drama events: Solo character sketch; Dramatic extract or short play; Verse speaking; Prose recital; Humorous prose or verse. Prompts must have their own copies of the scripts and be seated inconspicuously to the left or right of the performing space. Prompting will, of course, result in lower marks.
Judging and Disputes
1. The award of first or any place will be left to the discretion of the Adjudicator.
2. Where equal places are awarded any prizes for that place are to be shared between award winners.
3. The Adjudicator has the authority of the Committee to terminate a performance if it is considered offensive in any way.
4. At all times, only authorised persons may approach the Adjudicator.
5 Protests shall be lodged with the Committee and/or Co-ordinator in writing within 30 minutes of the cause of complaint and must be accompanied by a deposit of $10 which shall be forfeited if the protest is deemed frivolous.
6. The Committee shall be the sole judge of disputes and its decision shall be final.
For Music events.
Competitors must use original music for the performance unless performing from memory.
If performing from memory, hand in the original music to the Music Supervisor to be passed on to the adjudicator.
If a photocopy is required for the accompanist, the original music must still be shown to the Music Supervisor.
If a photocopy is required for the adjudicator, the original music must still be shown to the Music Supervisor.
All photocopies must be destroyed immediately after a performance.
For Speech and Drama events.
As the Armidale Eisteddfod Society has a CAL (The Copyright Agency Limited) licence, you may photocopy, for use in the eisteddfod, a work or edition that is protected by copyright provided this work is included in CAL’s Directory of Authors and Publishers. You are not required to complete any forms.
If the work is not covered by the CAL licence you will need to seek direct permission from the copyright owner of the material. In most cases this will be the publisher of the work. For further advice or information on the Directory of Authors and Publishers, contact CAL by phone (02 8569 1111), fax (02 8569 1183) or email email@example.com.
If you are performing an extract of a reasonable length of a literary or dramatic work, such as an excerpt from a poem, novel or play, then your performance will not require the permission of the copyright owner and is covered by an exception (Section 45) in the Copyright Act.